You have a lot of options here, depending on how you want to filter your messages. Select New Rule, then choose your template. To access these templates, go to File, then Manage Rules and Alerts. This mail service provider has a number of Rules templates that are ready for you to use. To do this, you can set up specific Rules for Outlook filters to follow. Knowing how to automatically group messages can be a huge time-saver, not to mention it takes the guesswork out of choosing where your emails appear in the inbox. How to Automatically Sort Emails in Outlook Using RulesĪfter reviewing the above guidelines, it’s clear that you’ll be spending precious minutes each day doing these processes manually. Emails will be clustered by the sender in your inbox, making it easy to pick out specific messages quickly. To sort emails by sender in Outlook, click on the desired mail folder, then go to the View tab. This allows you to view all email threads with a certain someone at a glance so you don’t have to spend precious time digging through your inbox. When you’re tracking conversations with a specific sender, knowing how to group messages by sender really comes in handy. This also works in your Sent mail folder so you can see when you sent specific messages. You should see your emails rearranged by date if they’re not already in this order. Go to the View tab, then select Date under the Arrange By dropdown menu. To make this your default, start by clicking on the folder you’d like to organize. The Outlook sort by date feature is helpful to see your newest messages so you don’t miss an important message you’ve been waiting for.īecause of the variety of sorting options, however, sorting by date isn’t always considered the default for Outlook. Sort Outlook Emails by Dateīy default, most email inboxes sort emails by date. Select the Category option and you’ll see your messages rearrange themselves by color.Go to the View tab, then click the Arrange By.Select the mail folder you wish to sort.Once you create your email categories, you can use them to sort your emails to see all messages within a specific category at the same time. For example, you might create categories related to specific tasks, people, or subject matter. Categories are a helpful (and colorful!) tool to organize your messages in a way that makes sense to your role and the way you work. Similar to the way in which you group messages by read or unread status, you can also use Outlook to sort by category. Try it FREE How to Sort Emails in Outlook by Category Sort emails by any parameter to easily find and clean emails you no longer need.

How to categorize emails in outlook 365